Replace the logo everywhere
The logo was redrawn. You want the new one on the portal, in the decks, on the website and in every AI tool, and you don’t want to email forty people a zip. You upload it once, as a new version of the old logo, and chase only what kept a copy.
- Find the current logo: search for it in Assets and open it.
- In its Versions fold, choose New version, then Upload, and make it current. Pick Upload as a draft instead if the new logo shouldn’t go out yet, say for a launch date. A Contributor sees Suggest a new version: their file waits in Review until an Editor approves it.
- Check the Used in fold on the asset. It lists the brand rules that point at the old file, the pages and portals that show it, and the sites that load it.
- Open each brand rule listed there (the brand’s Rules tab, then the rule’s details) and choose the new version under Assets. Then choose Release in the brand’s header, so the guideline pages, portals and BrandHub show the new logo.
What follows on its own
Section titled “What follows on its own”As soon as the new version is current:
- Every
/c/link to the logo leads to the new file within a minute: the embeds on websites, in docs and emails, and the links copied from Sizes and formats. - Share links and the collections on portals show the new version and drop the old one.
- Your own PowerPoint, Word and Excel templates on Brand files swap the old logo image for the new one in each download. The templates Artbucket makes from the brand follow the logo rule, which step 4 changes.
- Can I use this? and agents’ use checks refuse the old file and name the new one instead.
What doesn’t
Section titled “What doesn’t”Copies made before the change: a PNG pasted into last year’s deck, a file an agency downloaded, a site that stores its own copy. Artbucket can’t reach those files, but it sees who keeps loading the old version from it.
- Open Inbox in the sidebar, then Fixes. Each site or agent still loading the old logo is a row.
- Choose Notify on a row. Artbucket emails whoever answers for that site
or agent, with a
/c/link that always leads to the current version, so the next change reaches them without another email. For a site elsewhere, type the address of the person to tell. - The row then says when it was notified. Each version and place is told once.
Insights shows the same under Where from, Old versions, and the brand’s Insights shows how many fetches are on the latest release.
If you got it wrong
Section titled “If you got it wrong”Open the asset’s Versions fold and choose Make current on the old
version. Every /c/ link goes back within a minute.