Give an agency or partner the logos
An agency needs the logo pack today, and a photographer will send you pictures back next week. Each needs a different way in, and neither needs your whole library.
Pick the way
Section titled “Pick the way”| You want to | Use | They get | It stops |
|---|---|---|---|
| Send a few files once | A share link | A page to look and download, no account | On its last day, or when you revoke it |
| Keep a press kit or partner hub up | A portal | Your guideline pages and collections, at their own address | When you close it, or on a date you set |
| Work with them inside Artbucket | An invitation to one collection | An account that sees that collection and nothing else | When you remove their access |
| Get files back from them | An upload link | A page to send files through, no account | On its last day, or when you revoke it |
Share links and portals only hand out approved files that are still licensed. A file stops being served the day after its license’s last day of use.
Send a share link
Section titled “Send a share link”- Open the collection and choose the share icon beside its name, or Share on one asset.
- Under Last day, pick when it stops. Add a Password if the files are sensitive, and the partner’s address under Send it to.
- Choose Make link.
They get an email with the link. You see it under Its link in the same dialog, and every link of the project is in Settings, People, Links.
Open a portal
Section titled “Open a portal”- Open Sites in the sidebar, then New site and Brand portal.
- Give it a Name. Under Brands whose pages it shows, pick the brand, and under Collections, in its Assets view, the collections they may download from.
- Under Who gets in, pick Whoever has the password for an agency, or Anyone with the address for a press kit.
- Under Open until, set a date if the work has an end. Choose Make it.
People without the password can ask for access. When someone asks, the portal’s row on Sites shows how many are waiting, and Inbox, Requests lists them beside every other site’s. Approve them from either. Each approved person gets a link of their own by email.
Invite them to one collection
Section titled “Invite them to one collection”- Open Settings, People and choose Invite people.
- Enter their Email, pick the collection under On, and pick Viewer, or Contributor if they should upload, under As.
- Choose Send invitation. The link works once, for a week.
Get their work back
Section titled “Get their work back”Open New in the sidebar and choose Request uploads by link. Send the link to the photographer or the agency. What they upload waits in Review, out of the library, until an Editor approves it.
Take it back
Section titled “Take it back”Revoke a link from the share dialog or Settings, People, Links: it stops at once. On Sites, a portal’s menu has Take offline. Files already downloaded stay downloaded, so give out only what the license allows.